Forms Recognition
Properly architected, document management systems, are capable of extracting specific information from a form. This information can then be directed to fulfill a specific requirement.

For example: A piece of mail is received by a company. The company then classifies, this piece of mail, as an invoice. This invoice eventually makes it to the accounts payable department. Accounts payable is then tasked with manually searching for specific information (ex. invoice number, customer name, total invoice amount, etc.) from the invoice. This information is then entered into some type of system. This manual process is very time consuming.

INNODOC can automate this entire process. With the use of leading technologies, INNODOC can customize a solution that will sort through the mail, scan the document, classify the document, extract the appropriate data and pass the data and image directly to an accounts payable system. This entire process only takes a matter of minutes.

Time is money. Just imagine how this technology could impact a company's productivity!

Unstructured Forms Recognition
What is an unstructured form?

Anyone who has ever filed an income tax return is intimately familiar with a form. The lines and columns on the paper clearly constrain and separate the content to a specific location. What if the form is not designed that way? What if a forms does not constrain data? What if the information is not always in the same place? This would be an example of an unstructured form.

Historically, automated document processing systems have focused on two extremes of document type: completely structured and completely unstructured. Forms, such as tax forms, census forms, etc., are the primary examples of completely structured documents. Automated data extraction, from completely structured documents, is reliant on the data element being in a known horizontal and vertical (X-Y) position. Data elements are located based on these known positions, and are read using optical character recognition (OCR/ICR) technology. The data elements are then entered into a structured database for further processing. At the other extreme of document processing are completely unstructured documents. Examples include contracts, letters, reports, newspapers, and magazines. In general, such documents do not present information in repeatable X-Y positions. In automated processing, unstructured documents typically are treated as consisting of blocks of text. OCR technology is used to convert the text from unstructured documents for entry into full-text databases.

However, there are a huge number of documents whose structure places them in between these two categories. Those are the loosely structured documents common in many applications and industries. Typical examples include invoices, purchase orders, certain real estate documents, appraisals, loan applications, etc.. These documents contain known information in variable or even completely unknown locations. Some or all of the fields, called data elements, can vary their location on a page or even across pages. The data elements can shift into each other "territories" or even move across page boundaries. INNODOC has developed processes and applications to handle unique documents, especially in the utilities and telecommunication market.

Hosting
INNODOC web-based document management, affords companies the ability to archive and process data on a real-time basis. Secure access is available to authorized users from any location. INNODOC completely administers its clients’ sites for backup, security monitoring, software and hardware upgrades.

Scanning Services
  • Pick up and return of documents
  • Documents can be delivered directly to INNODOC
  • Provide timely access to documents while in our possession
  • Documents are hand prepared for scanning
  • Bar-coding of documents is available
  • De-skew, de-speckle, crop and other image processing and preparations to make the scanned image, in some cases, better than the original
  • INNODOC can custom index each file for easy searching
  • Provide multiple digital formats, including CDs, with search and retrieval software or server-based storage
  • Shred and destroy documents if desired
  • Full-Text OCR (Optical Character Recognition) and Scan to PDF, TIFF, JBIG
Real-time Remote Processing
INNODOC understands that some documents may be sensitive and can not leave your premises. In those situations, INNODOC will provide you with remote processing systems so that you can scan the documents. The scanned documents (images) will be automatically transferred to our facility and systems, and will go through our process. Images and data will be delivered to you in the format you desire.

INNOBILLS Services:

Utility bills

  • Gas, electricity, water, sewer and trash disposal bills.
    • INNODOC offers a means to reduce the unnecessary costs related to inefficient procedures in the processing and management of invoices to be paid on a monthly basis. Its proven technology and expertise eliminate late fees, remove billing errors, provides cost allocations (which can go down to the end user or even to equipment) and gives its client the ability to not only control costs but also to proactively manage and forecast changes that can affect its bottom line.

Telecom bills

  • Wire-line, wireless and data carriers’ bills.
    • Technology analysts such as Gartner and Aberdeen estimate that billing errors represent 5-12% of all telecom charges. Since the average Fortune 500 company spends over $100 million on telecom services annually, those errors can mean $12 million per year in waste.

Click here for more information about our Innobills platform for Telecom Expense Management Services.

Transportation bills

  • Bills of lading, bills of trucking and freight bills.
    • Over the years, the transportation industry has fallen behind in technology. The budgets were typically spent in the operations area and not in technology. With the margins being so low now, the transportation companies are seeking technology to reduce their cost and increase their operating ratios. What about the end-users? Experts in the marketplace state that carriers typically over bill about 6% of what they should due to rate or payment errors, or duplicate payments. A solution to automate the extraction and audit on these bills using contract data is once again overdue.

PO generated bills.

  • Bills generated through the company’s purchase orders.
    • INNOBILLS propose to match the bills with the POs as part of an end to end approval workflow.

T&E bills

  • Travel and entertainment bills.
    • T&E expenses comprising up to 10% of an average company’s operating expenses, automation is not only considered a best practice according to a study by industry analyst Aberdeen Group, it also:
      * Reduces out-of-policy expenses by 40%
      * Reduces the reimbursement cycle time by two thirds * Reduces the cost of every expense report transaction by 37%

Other miscellaneous/incidental bills

  • INNOBILLS can handle all the company’s bills in one single capture process which can part of an end to end AP solution.
Mobility Management Webinars

Coming soon!